For the past two years, our College has used Schoology‘s Enterprise version as our learning management system (LMS). We’re very pleased with it as administrators and have received positive feedback from faculty and students on its functionality. During this time, I’ve developed supporting documentation and videos for in-house training purposes. This post focuses on Schoology’s Gradebook. These are my training notes for this tool. Granted, Schoology provides their own Support Center with very good information supported by interactive screen captures (gifs) to illustrate directions. My notes provide specific tasks and tool features for an overview based on frequently asked questions in my role as the LMS support on campus.
Workshop Agenda for Schoology Gradebook Review (9/19/18)
- GRADING CRITERIA: Use Grade Setup for weighted categories after you add categories to the Otherwise, all categories are set to 100% by default! Select the checkbox titled Weight Categories. It’s invisible until you add a category to your Gradebook. Make sure the grading criteria and naming convention used in your syllabus match that of your course grading categories.
- GRADEBOOK COLUMNS: Add a Grade column manually to Gradebook for items that are not assigned in Schoology (e.g., participation). Select the plus sign (+) in Gradebook view. Afterward, add grades manually by hovering over the grade slot or import from Excel sheet by selecting the vertical 3-dot icon near the plus sign in Gradebook and selecting Import from the drop-down menu.
- IMPORT/EXPORT GRADES: Import/Export grades to/from Gradebook by selecting the vertical 3-dot image in Gradebook view. Then select Import or Export from the drop-down menu. For imports, make sure the Excel columns are named as you would like to display them in Gradebook.
- REUSING GRADEBOOK SETTINGS IN OTHER COURSES: Use the Copy Settings tab of Gradebook in Grade Setup before copying course content into a blank shell to lay the operational foundations. Copy the original course by selecting the Options tab near Materials. Select Save course to Resources and then pull it into your new course after you copy the Gradebook’s settings.
- ACCESS ALL YOUR CURRENT GRADEBOOKS: Grade multiple courses from Gradebook view. Select the notebook icon in the upper right-hand corner and then select which course’s Gradebook you want to view next.
- BULK EDIT GRADEBOOK: To view the settings of all assignments, discussions, and tests at once, go to the vertical 3-dot icon in Gradebook view, and select Bulk Edit to see the name, category, points, factor, rubric, due date, and period.
- ACCESS USER ANALYTICS: Select Analytics to see User Statistics. Select a username to see stats per item.
- EXPAND GRADEBOOK VIEW: Toggle the Gradebook to full screen with the bidirectional arrow icon in Gradebook. This will help you see all the items in Gradebook instead of scrolling over.
- ACCOMMODATIONS: For accommodations for students with certified disabilities, copy test or assignment and assign to an individual when you create it. Within Assignment creation (or edit mode), select the three-dot pyramid icon for Individually Assign. WARNING: Do not re-assign original test from class to individual or your class test grades will disappear. (If this happens, re-assign test to regular class and the grades should reappear.)
- RUBRICS/SCALES: You can create Rubrics with criteria and/or Scales for grading such as P/F with ranges (F = 0-60 & P = 61-100). You can reuse rubrics/scales in other courses by saving them to your personal Resources.
- ALIGN LEARNING OBJECTIVES: Your school’s LMS administrator can add your departmental student learning outcomes from an Excel sheet to the Schoology system for use in course assignments. After they’ve been added to the system, when you create an assignment (or in edit view), select the bull’s eye target icon for Align Learning Objectives. Then select the Custom Learning Objectives to find your departmental ones under the School heading.
- DROP LOWEST GRADE: Follow this pathway to drop the lowest grade: Go to Gradebook>Grade Set Up>Add button beside Categories>Type the Category for your Quiz and then type in # in the section for Drop Lowest Grade>Click Create. To avoid grade inflation early on, don’t turn this on until later in the semester.
- EXTRA CREDIT: To give extra credit in Schoology without penalizing those who didn’t do the extra work, create a new assignment worth 0 maximum points within one of your existing Grading Categories, and then assign the number of extra credit points to each student who completes the item accordingly. (Note: You must already have something else graded in that category for this to work).
Do you use Schoology? Let me know if you found this information helpful! View my Advanced Schoology Gradebook video tutorial for a virtual tour of its features.
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